The Testing Centers on the East Grand Forks and Thief River Falls campuses can proctor online and distance education exams. The information provided on this website will inform and prepare you to participate in proctoring services available at the Northland.

• The student recognizes the requirement of a proctor based on course syllabi.
• The student contacts a potential proctor.
• The instructor approves the proctor and initiates communication with the proctor.
• The proctor receives the necessary documents, etc., for proctoring tests
• The student schedules testing appointments with the approved proctor
• The student returns to the testing site at a scheduled time to take the proctored exam.

The Testing Center proctoring services are here for your testing assistance throughout the semester.

Appointments

• We strongly encourage students to review their testing schedule and set up appointments well in advance to ensure testing availability within the given time of the exams.
• If students cannot keep the appointment, please notify the campus proctors ASAP.
• Due to the high testing volume, students cannot be guaranteed an appointment with the same-day request.
• If a student is more than 15 minutes late to the appointment, the student will need to reschedule.

Student Responsibilities 

• Request proctor approval and send address and contact information to the appropriate instructor(s) before the first test due date.
• No personal items are allowed during testing; lockers will be available to secure items.
• Communicate any exam access problems or changes to instructors (make-up tests, test time lapsed, changed proctor, etc.). Proctors will not make phone calls or send e-mails if your test has a problem.
• Students must present a valid Northland student ID card or a current Driver’s License at the time of the exam.
• Students not enrolled in Minnesota State Colleges & Universities system institutions are responsible for paying a $25 fee for every proctored exam.

Scheduling Test Appointments

• Students are responsible for knowing the testing hours, policies, and procedures of their proctor(s)
• Students taking a proctored test at a Northland institution must schedule all testing appointments using the online scheduling system.
• We strongly encourage students to consult their course testing schedule to schedule appointments to ensure testing availability within the given time of the exams.
• Students can schedule appointments for the current and following month.
• Same-day and walk-in appointments are not guaranteed due to the high volume of testing and space limitations.
• If students cannot keep a scheduled appointment, please notify the campus proctors ASAP via e-mail or phone or access the scheduling website to cancel the appointment.
• Students who are more than 15 minutes late to the scheduled appointment may be asked to reschedule depending on test volume.

Instructor Responsibilities

• Provide a roster of students to be proctored at either location (EGF or TRF) and updated proctoring instructions.
• In the D2L proctor course, provide all test codes, their availability dates, and resource allowances (notes, calculator, etc.)
• Non-D2L exams: Provide the Proctor Staff with hard copies of the exams (photocopies and printing are not available to proctor staff).
• D2L exams: Provide a complete list of exam passwords for all exams at the start of each semester.

Proctor Responsibilities

• Maintain student/instructor files for proctoring-contact for emergency closing, etc
• Return exams following completion.

• Internet connectivity and uninterrupted computer access for at least 60 minutes.
• Writing surface and seating for students.
• Quiet environment to allow for student concentration.
• The student should be within line sight and hearing range of the proctor.
• The student is NOT allowed to have any resources (textbooks, notes, websites, conversations with others, cell phone, etc.) unless noted by the instructor.

Student Responsibilities

• Students are responsible for contacting a potential proctor.
• Once a proctor has been found and approved by the instructor, it is the student’s responsibility to initiate the communication between the instructor and proctor. See approved proctor sites.

Proctor Responsibilities

• Proctors are responsible for ensuring integrity during the testing process and should have no vested interest in student success on the exam.

Additional Information

• The College (i.e., course instructor) reserves the right to verify proctor qualifications, require additional evidence of eligibility, or need a different proctor to be selected.
• Once proctoring services are established among students and instructors, tests may only be administered at the designated location(s) by the approved person(s).
• Falsifying proctor information or not following proctor testing procedures is considered a violation of the Northland Student Code of Conduct, and the student may be subject to college sanction (i.e., suspension) or course failure.

Proctor Sites

• Minnesota State system
• See Northland’s Distance Education Proctor Procedure for obtaining and setting up a proctor.

Northland Proctors

East Grand Forks Campus
Library Technician / Proctor
East Grand Forks – Office #270 C
(218) 793-2435
egf.proctor@northlandcollege.edu

Thief River Falls Campus
Library Technician / Proctor
Thief River Falls – Library
(218) 683-8756
trf.proctor@northlandcollege.edu

Other Potential Proctors

• Official testing centers
• Certified librarians at a school, university, or public library
• College or University faculty
• Educational officers in the military

Unacceptable Proctors

• Relatives, including spouses
• Friends or neighbors
• Co-workers or business associates
• Tutors
• Athletic Coaches

A proctored test is a test that is administered in a secure environment under the direct supervision of an approved professional (proctor). Your teacher will determine which tests require a proctor and which proctors are approved.

Proctors are individuals responsible for ensuring academic integrity for all exams administered for Northland and other Minnesota State & non-Minnesota State campuses through careful test administration and monitoring.

Proctors have unbiased relationships with students to ensure honesty and security of all exams.

Instructors typically ask students to identify and submit proctor information. Students utilizing Northland as proctors would either submit Northland EGF Proctors or Northland TRF Proctors, as the staff are all recognized as acceptable proctors and testing environments.

Instructors typically ask students to identify and submit proctor information. Students utilizing Northland as proctors would either submit Northland EGF Proctors or Northland TRF Proctors, as the staff are all recognized as acceptable proctors and testing environments.

Contact your instructor to request a change in proctor (subject to Instructor Policy). If granted, contact an alternative proctor for approval by your instructor. Your instructor will then ensure the new proctor location has the pertinent testing materials. This process must be completed well in advance of test due dates.

A proctor is a non-relative, family friend, counselor, etc. Northland College proctors are qualified and may be selected as a credible proctor site and staff.

Instructors typically note on the course syllabus the length allowed for each exam. Schedule your appointments according to that time amount. Exams that take longer than the scheduled time may be asked to stop to enable testers to complete their exams on time.

Students running late may have the option to test, providing they can complete the exam within the scheduled time. Students will need to reschedule, possibly within the same date, pending availability.

At the end of each semester, the Testing Center will shred any remaining exam materials not completed unless asked to do differently by the instructor prior.

Each campus testing area has lockers where students must turn off all electronic devices and store them in the lockers along with purses, backpacks, books, etc.

Each session is monitored via video/audio and is recorded in the event that a review is needed.

Proctors conduct a random walk-through through the appointments and maintain a no-talking testing atmosphere.