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Part-Time Legal Office Assistant

Job Description:  
GENERAL INFORMATION: The Minnehaha County Public Defenders Office invites applications for a part-time Legal Office Assistant to perform complex legal secretarial work and administrative detail work involving considerable use of independent judgment. Responsibilities include answering phones, greeting and assisting clients, preparing legal documents, scheduling appointments for legal proceedings for the attorneys, and preparing case information for client files. Posting will remain open until filled. Review of applications begins on September 23rd. EXAMPLES OF DUTIES INCLUDE: Answer and direct phone calls. Greet and assist clients and other walk-in traffic. Type, prepare, and send papers, reports, forms, and correspondence of a legal nature including letters, orders, affidavits, motions, summonses, and briefs. Take and transcribe notes and dictation. File and route legal documents. Maintain scheduling calendars. Make arrangements and schedules for legal proceedings. Track and update changes to schedules and information for legal proceedings. Develop and maintain filing and other information management systems for the accurate and effective recording, storage, retrieval, and use of case data by entering information. Make copies. Request reports and records. Create, prepare, and maintain files. Gather, sort, organize, and prepare files and information for attorney handling. Distribute, log, and track files, reports, and case information. Maintain records and statistics. Prepare and track employee leave time for timesheet. Track attorney time for billing purposes. Process incoming and outgoing mail. Prepare purchase orders and county vouchers for processing and payment. Maintain inventory and order office supplies. Coordinate repairs of office equipment. Assist in filing pleadings. Ensure that procedures required by various motions are completed. MINIMUM QUALIFICATIONS: High school diploma or GED plus two years related work experience. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process. Working knowledge of modern office practices and procedures and legal terminology. Skill in taking and transcribing notes with speed and accuracy. Skill in operating a personal computer with speed and accuracy. Ability to exercise great tact, patience, and judgment when managing office clients and family members. Ability to plan and direct the work of others. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with employees, other agencies, and the public. Ability to maintain professional appearance and demeanor. PREFERRED QUALIFICATIONS: Three or more years of secretarial experience. Experience in a legal field or directly related environment. Bilingual abilities a plus.
Company:  
Minnehaha County
Job Location:  
Sioux Falls, SD
Salary Range:  
$15.00 - $16.50/Hourly
Application Procedure:  
APPLICATIONS MAY BE FILED ONLINE AT: http://jobs.minnehahacounty.org OUR OFFICE IS LOCATED AT: 415 N Dakota Avenue Sioux Falls, SD 57104 605-367-4337 jobs@minnehahacounty.org Job #21-84 PART-TIME LEGAL OFFICE ASSISTANT MB Minnehaha County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, national origin, citizenship, ancestry, gender, gender identity, sexual orientation, marital status, pregnancy, age, disability, veterans status, genetic information, or any other protected group in accordance with state and federal law. Arrangements for accommodations required by disabilities can be made by contacting Human Resources at (605) 367-4337.
Application Deadline:  
10-16-2021



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